Tradeshow Coordinator

Company: Ursus
Location: Rancho Cordova
Posted on: January 12, 2022

Job Description:

Job Title: Tradeshow CoordinatorLocation: RemoteDuration: 1 YearEssential Duties and Responsibilities:

• Research tradeshow, sponsorship, and speaking opportunities
• Update the annual tradeshow calendar with event and sponsorship details, conference results, and expense tracking
• For each conference, add event details, outline tasks, and include deadlines on the Marketing Brief
• Create a project plan in Asana with all details and tasks for each event
• Handle all in-person booth logistics: reserve the booth, register attendees, and order carpet, electrical, internet, lead management, furniture, shipping of supplies, and other items
• Build virtual tradeshow booth and webinars, and incorporate polling and survey engagement strategies
• Work with the Copy Center and FedEx office to order marketing materials and coordinate shipment to the show
• Work with the distribution warehouse team with the coordination of supplies and shipping to the show
• Work with lead management company and set up booth lead tracking app for each conference
• Post show lead management and ensuring booth visitors are tracked in our CRM system
• Provide Comms Manager and email team with the necessary data to send pre and post email blasts
• Manage promotional items inventory and work with the Distribution Warehouse team on campaign project requests
• Communicate with promotional items vendor on research, ordering, and the finance process of new giveaways and gift cards for the team to utilize for the Promo Store
• Communicate with tradeshow vendors and sales business partners about conference details
• Submit new graphic requests for events to our Design Team, Agency West, and manage the project from start to completion
• Expense tracking and working with Finance to process invoices for payments
• Research larger parties and social gatherings to be associated with conferences we are participating in
• Create prospecting and current client target lists with data matching programs
• Additional duties as needed
  Minimum Requirements:
  • Thorough knowledge and understanding of participating as an exhibitor and sponsor at tradeshows. Knowledge of golf tournament participation a plus as well
  • 5-10+ years' experience in event planning, specifically participating as an exhibitor and sponsor at tradeshows
  • Excellent verbal and written communication skills
  • Exceptional ability to work quickly, multi-task, and plan a minimum of 5 events each month
  • Organized, detailed, creative problem solver, and a passion for all steps of the event planning process
  • Enhanced knowledge of Excel tracking, formulas, and data matching programs a plus
  • Project management experience, specifically Asana is a plus
  • Experience working with event vendors, sales teams, and promotional item vendors
  • Printer and Scanner at home neededIND123

Keywords: Ursus, Rancho Cordova , Tradeshow Coordinator, Other , Rancho Cordova, California