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Tradeshow Coordinator

Company: Ursus
Location: Rancho Cordova
Posted on: January 12, 2022

Job Description:

Job Title: Tradeshow CoordinatorLocation: RemoteDuration: 1 YearEssential Duties and Responsibilities:

  • Research tradeshow, sponsorship, and speaking opportunities
  • Update the annual tradeshow calendar with event and sponsorship details, conference results, and expense tracking
  • For each conference, add event details, outline tasks, and include deadlines on the Marketing Brief
  • Create a project plan in Asana with all details and tasks for each event
  • Handle all in-person booth logistics: reserve the booth, register attendees, and order carpet, electrical, internet, lead management, furniture, shipping of supplies, and other items
  • Build virtual tradeshow booth and webinars, and incorporate polling and survey engagement strategies
  • Work with the Copy Center and FedEx office to order marketing materials and coordinate shipment to the show
  • Work with the distribution warehouse team with the coordination of supplies and shipping to the show
  • Work with lead management company and set up booth lead tracking app for each conference
  • Post show lead management and ensuring booth visitors are tracked in our CRM system
  • Provide Comms Manager and email team with the necessary data to send pre and post email blasts
  • Manage promotional items inventory and work with the Distribution Warehouse team on campaign project requests
  • Communicate with promotional items vendor on research, ordering, and the finance process of new giveaways and gift cards for the team to utilize for the Promo Store
  • Communicate with tradeshow vendors and sales business partners about conference details
  • Submit new graphic requests for events to our Design Team, Agency West, and manage the project from start to completion
  • Expense tracking and working with Finance to process invoices for payments
  • Research larger parties and social gatherings to be associated with conferences we are participating in
  • Create prospecting and current client target lists with data matching programs
  • Additional duties as needed
    Minimum Requirements:
    • Thorough knowledge and understanding of participating as an exhibitor and sponsor at tradeshows. Knowledge of golf tournament participation a plus as well
    • 5-10+ years' experience in event planning, specifically participating as an exhibitor and sponsor at tradeshows
    • Excellent verbal and written communication skills
    • Exceptional ability to work quickly, multi-task, and plan a minimum of 5 events each month
    • Organized, detailed, creative problem solver, and a passion for all steps of the event planning process
    • Enhanced knowledge of Excel tracking, formulas, and data matching programs a plus
    • Project management experience, specifically Asana is a plus
    • Experience working with event vendors, sales teams, and promotional item vendors
    • Printer and Scanner at home neededIND123

Keywords: Ursus, Rancho Cordova , Tradeshow Coordinator, Other , Rancho Cordova, California

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