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Project Coordinator

Company: Clean Earth
Location: Rancho Cordova
Posted on: January 12, 2022

Job Description:

Company Description

Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

It is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer that separates us from the competition. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling solutions for our customers with the utmost in customer service.

Every day Clean Earth takes a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. Allow our team of experts to provide a customized waste disposal and recycling solution for your company, tailored to your needs, and your goals.

Clean Earth is a growing company in an expanding industry with an outstanding record of providing learning and career growth opportunities. So far this year, in fact, 16% of our staff has been promoted. We are part of Harsco Corporation, named on Newsweek's list of Most Responsible Companies in America 2021.

Job Description

The Project Coordinator is responsible for providing back office assistance to their assigned Contract Program Manager in coordinating and administering all internal Household Hazardous Waste (HHW). Tasks include order and profile management, generating reports, credit memo management, and assisting with monthly accrual and unbilled reporting.

Primary Responsibilities (Essential Functions)

  • Responsible for order and report management.
  • Managing contract pricing in billing system.
  • Oversee profile creation and management.
  • Managing manifest discrepancies to resolution.
  • Interact with Contract Program Manager.
  • Manage invoice delivery requirement.
  • Provide monthly accrual and unbilled support.
  • Resolve delayed billing and discrepancy cases.
  • Assist with resolving billing or aging issues.
  • Regular contact with Program Manager and direct supervisor, involving questions/issues regarding assigned Household Hazardous Waste (HHW)contracts.
  • Regularly coordinates responsibilities with multiple internal departments including, but not limited to: Sales, Operations, Transportation, and Billing.
  • Perform other reasonably related tasks as assigned by management.
    Qualifications

    Basic Required Qualifications:
    • High school diploma or GED with 3+ years of work experience in a project coordinator, billing, or account management role.
    • Overtime expectations as needed.
      Preferred Qualifications
      • Work experience with waste characterization, waste handling logistics, and profiling, demonstrating familiarity with EPA/RCRA, and DOT regulations
      • Previous billing experience
      • Proficiency in Microsoft Office Suite, preferably in SharePoint and Power BI
      • Excellent verbal and written communication skills in English
      • Strong phone contact handling skills and active listening
      • Ability to remain professional and courteous with customers at all times.
      • Self-directed with the ability to work on multiple projects with competing priorities and deadlines
      • Ability to work independently with minimal supervision, but also driven by teamwork
      • Experience reviewing service contracts and generating invoices
      • Experience using a CRM system or web-based programs, proprietary online applications; preferably Salesforce
        Additional Information

        Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

        We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

        If you have a difficulty applying for any job posted on Harsco Clean Earth's website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response.

Keywords: Clean Earth, Rancho Cordova , Project Coordinator, Other , Rancho Cordova, California

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