Financial Administrative Assistant

Company: 3D Technology Services
Location: Rancho Cordova
Posted on: November 27, 2025

Job Description:

Job Description Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system • Scan, organize, and upload invoice documentation • Verify approvals and match invoices to purchase orders (when applicable) • Assist with vendor file maintenance and updates • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files • Assist with basic reconciliations and data entry • Update logs, spreadsheets, and financial trackers • Prepare packets, reports, and documents for management • Assist with month-end prep (gathering documents, organizing files, etc.) • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable • Assist with document formatting and PDF preparation • Maintain supply inventory related to accounting workflows • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy • Maintain confidentiality of financial and vendor information • Assist with audit prep and internal document reviews Qualifications Required • 1 year administrative experience (preferably in an accounting environment) • Basic understanding of Accounts Payable processes • Strong attention to detail and accuracy • Proficiency in Microsoft Excel, Word, and PDF tools • Strong organizational and multitasking abilities • Ability to follow instructions and meet deadlines • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software • Prior AP or AR support experience • Strong Excel skills (filters, sorting, basic formulas)

Keywords: 3D Technology Services, Rancho Cordova , Financial Administrative Assistant, Accounting, Auditing , Rancho Cordova, California